Corporate Email Systems

Normally a company will have a domain name registered on the Internet, for example the company xyz Ltd could be xyz.co.uk. Holding such a domain name gives you the right to have any email addresses you like on that domain, for example j.bloggs@xyz.co.uk and a.other@xyz.co.uk. With your Internet Service Provider (ISP) all these mails should end up in one mailbox. You then need a POP3 mail server on your internal network to collect all that mail and split it up into individual mailboxes for each of your staff to collect from their machines. [POP3 is the protocol or language that incoming mail from the Internet arrives in].

Having a POP3 server on your own internal network eliminates the need for all of your staff to dial into the Internet to check for and collect their mail. The PCs used by the staff simply check the internal server at regular intervals (which does not generate an external phonecall to the Internet), while the POP3 server periodically checks with the Internet at prescribed intervals. Simply put, this kind of system has reduced one customer's ISDN bills from about £2000 per quarter to £600.

The POP3 server Yellowstone provides is a package called VPOP3 from Paul Smith Computer Services. This package has been used successfully over a number of years by many of our customers and is a fully-featured, easy to set up and maintain product - yet low cost. VPOP3 is available in a variety of user formats ranging from 5 users upwards.

Current costs are:

• 5 user £40
• 10 user £75
• 25 user £125
• 50 user £180
• 100 user £250

The system provides a number of advanced features such as:

• Monitor incoming and outgoing mail
• Copy mail from one user to another user. For example, to an assistant or secretary
• Divert mail to an external address for a particular user
• Plus perform various other powerful options.

Yellowstone has considerable experience in using VPOP3 and can configure the software to suit the needs of most small to medium-sized businesses.